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From 1 October 2008, new
rules are in place to unify and replace
the various regulations setting out the
trading disclosures that incorporated
companies must make to show their legal
identity. This is now being monitored by
Trading Standards and can result in a
£5000 fine. You display your company
name on business letters, notices,
official publications, and websites.
You must also display your company's
registered number and the address of its
registered office on your electronic and
paper documents, including emails,
invoices, receipts, order forms and
websites. You do not have to do so on
every page of your website, but must place
this information so that it can be easily
found and read.
You must also respond within five days
to enquiries from any person you deal with
in the course of business who requests in
writing:
- the address of your registered
office or any other place where that
person can inspect company records
- the type of company records you keep
at these locations
If the name of any of a company's
directors appears in a letter - other than
in the text or as a signatory - you must
then include the names of all directors in
that letter.
You must display the company's
registered name at its registered office
and inspection place(s), and any other
location at which you carry on business.
The signs must be in a prominent position
so visitors can easily read them.
Companies may be exempt from this
requirement where:
- they have never traded - ie they
have been dormant since incorporation
- the location is primarily a domestic
location provided the premises is not
the company's registered office or a
location for inspection of its records
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